This year our Annual General Meeting (AGM) is being held on Wednesday 1st May at 3:15pm in the Infant School. The current committee which is made up of Caroline Simpson, Elsa Stancliffe and Keeley Manley will be stepping down and a new committee will be elected.
It is important to mention that the committee work as a team, alongside the volunteers when planning and organising events. If you would like any more information, please contact us.
A committee is a team of volunteers who are elected at the association’s Annual General Meeting (AGM) to manage the association on behalf of the members. FABSS has three elected committee members; Chair, Treasurer and Secretary.
As FABSS is a registered charity all the elected committee members automatically become Trustees of the association (charity) and have a legal duty to ensure that the association (charity) acts lawfully and is managed properly.
Whilst Trustees have a legal duty it is important to remember that all decisions should be made collectively by the committee. No one individual should take sole responsibility for a committee decision or activity.
The role of Chair is to:
- work closely with the Treasurer and Secretary to ensure that the association is run effectively. The Chair is a signatory for the association’s bank account, along with the Treasurer and Secretary
- set the agenda for meetings
- ensure the agenda is followed
- remain impartial
- welcome and involve new members
- write the annual report, liaising with the Secretary
- sign cheques for the PTA with one other elected committee member
The role of Treasurer is to:
- maintain accurate and detailed financial records
- present a financial report at each meeting
- liaise with the bank
- make approved payments
- count and bank monies
- prepare and co-sign cheques as required
- provide and account for cash floats at events
- pay agreed expenses
- prepare annual accounts and liaise with the independent examiner of accounts
- ensure the committee has agreed appropriate procedures for the handling of financial matters
The role of Secretary is to:
- deal with correspondence
- prepare agendas
- call meetings – giving plenty of notice
- keep a record of attendance at meetings
- take notes during meetings
- write up the minutes of meetings
- distribute minutes to all the committee
- make meeting & event arrangements
- co-sign cheques as required
- write the annual report with the Chair