Annual General Meeting 2018

01/05/2019 @ 15:15 – 16:15
Bramley Sunnyside Infant School
Elsa STancliffe
07948 998236

This year our Annual General Meeting (AGM) is being held on Wednesday 1st May at 3:15pm in the Infant School. The current committee which is made up of Caroline Simpson, Elsa Stancliffe and Keeley Manley will be stepping down and a new committee will be elected.

It is important to mention that the committee work as a team, alongside the volunteers when planning and organising events. If you would like any more information, please contact us.

The Committee

A committee is a team of volunteers who are elected at the association’s Annual General Meeting (AGM) to manage the association on behalf of the members. FABSS has three elected committee members; Chair, Treasurer and Secretary.


As FABSS is a registered charity all the elected committee members automatically become Trustees of the association (charity) and have a legal duty to ensure that the association (charity) acts lawfully and is managed properly.

Whilst Trustees have a legal duty it is important to remember that all decisions should be made collectively by the committee. No one individual should take sole responsibility for a committee decision or activity.

The role of Chair is to:

  • work closely with the Treasurer and Secretary to ensure that the association is run effectively. The Chair is a signatory for the association’s bank account, along with the Treasurer and Secretary
  • set the agenda for meetings
  • ensure the agenda is followed
  • remain impartial
  • welcome and involve new members
  • write the annual report, liaising with the Secretary
  • sign cheques for the PTA with one other elected committee member

The role of Treasurer is to:

  • maintain accurate and detailed financial records
  • present a financial report at each meeting
  • liaise with the bank
  • make approved payments
  • count and bank monies
  • prepare and co-sign cheques as required
  • provide and account for cash floats at events
  • pay agreed expenses
  • prepare annual accounts and liaise with the independent examiner of accounts
  • ensure the committee has agreed appropriate procedures for the handling of financial matters

The role of Secretary is to:

  • deal with correspondence
  • prepare agendas
  • call meetings – giving plenty of notice
  • keep a record of attendance at meetings
  • take notes during meetings
  • write up the minutes of meetings
  • distribute minutes to all the committee
  • make meeting & event arrangements
  • co-sign cheques as required
  • write the annual report with the Chair